Overview
Back Office Executive Jobs in Ras Al Khor at airmaker
1. Documentation & Compliance
- Prepare, review, and maintain all project-related documents including quotations, submittals, compliance statements, O&M manuals, and delivery notes.
- Ensure alignment with UAE regulatory requirements (DCD, municipality, consultant specifications).
2. Procurement & Supplier Coordination
- Coordinate with local and international suppliers for pricing, lead times, LPO follow-ups, and shipment tracking.
- Prepare purchase requests, compare supplier quotations, and support procurement decisions.
- Monitor delivery schedules for equipment.
3. Project Coordination
- Support the project team with documentation for site approvals, material inspections, and consultant submissions.
- Track project progress, delivery timelines, and installation schedules.
- Maintain communication logs with contractors, consultants, and clients.
4. Sales & Customer Support
- Assist the sales team with proposal preparation, product data sheets, and technical clarifications.
- Respond to customer inquiries, share product information, and coordinate after‑sales service requests.
- Prepare thank‑you emails, follow-up messages, and business correspondence.
5. Finance & Administration
- Manage invoicing, payment follow-ups, and coordination with accounts for supplier payments.
- Maintain petty cash records, expense sheets, and project cost summaries.
- Support management with MIS reports, sales tracking, and performance dashboards.
6. Internal Coordination
- Work closely with the technical team to prepare sequence of operation, compliance notes, and system descriptions.
- Coordinate with logistics for material dispatch, delivery notes, and warehouse stock updates.
Job Type: Full-time
Pay: AED2,000.00 – AED3,000.00 per month
Application Question(s):
- Gender – Female
Language:
- English (Preferred)
Work Location: In person
Title: Back Office Executive
Company: airmaker
Location: Ras Al Khor
