Assistant Vice President – Closed-Ended Funds

Overview

Assistant Vice President – Closed-Ended Funds Jobs in Abu Dhabi, UAE/Dubai at CO_AFSADN Apex Fund Services (AD) Limited

Assistant Vice President – Closed‑Ended Funds Role Overview

The AVP will be responsible for managing the end-to-end administration of closed‑ended fund structures (primarily Private Equity / Real Estate), overseeing fund accounting, investor servicing, and regulatory compliance. The role involves client‑facing responsibilities, team oversight, and ensuring high‑quality delivery within agreed timelines.

Key Responsibilities

• Fund Administration & Accounting
  • Capital calls and distributions
  • NAV calculations and investor allocations
  • Carried interest and waterfall calculations
  • Review financial statements in compliance with IFRS / applicable GAAP
• Investor Services & Operations
  • Investor onboarding processes (KYC/AML documentation, FATCA/CRS compliance)
  • Review investor notices, capital call and distribution notices
  • Coordinate responses to investor queries in a timely manner
  • Ensure seamless maintenance of investor registers and reporting data
• Client Relationship Management
  • Act as a key point of contact for clients and stakeholders
  • Participate in regular client calls, board meetings, and reporting discussions
  • Manage escalations, ensuring timely resolution and client satisfaction
• Audit & Regulatory Compliance
  • Coordinate with auditors and manage audit deliverables (PBC lists, supporting schedules)
  • Review and validate compliance documentation prior to client correspondence
  • Support regulatory reporting and filings where applicable
• Process Improvement & Controls
  • Identify and implement process improvements and automation initiatives
  • Ensure adherence to SOPs and internal control frameworks
  • Work with internal stakeholders (compliance, technology, onboarding teams) to streamline workflows
  • Drive efficiency and reduce operational risk

Qualifications

• Bachelor’s degree in Finance / Accounting / Commerce
• Professional qualification preferred (ACCA / CPA / CA or equivalent)

Experience

6–8 years of experience in fund administration with strong exposure to closed‑ended funds (Private Equity / Real Estate) and experience managing complex fund structures and SPVs.

Technical Skills

• Fund accounting (capital accounts, waterfalls, carried interest)
• IFRS standards (particularly financial instruments and disclosures)
• AML / KYC processes and regulatory requirements
• Familiarity with fund systems (e.g., eFront or similar platforms)

Core Competencies

• Strong client management and communication skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines and prioritize effectively
• Problem‑solving mindset with escalation handling experience
• Stakeholder management across multiple jurisdictions

Disclaimer

Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

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Title: Assistant Vice President – Closed-Ended Funds

Company: CO_AFSADN Apex Fund Services (AD) Limited

Location: Abu Dhabi, UAE/Dubai

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