Overview
AMI Coordinator (Contractor – Saudi Nationals) Jobs in Riyadh, Saudi Arabia at AbbVie
Title: AMI Coordinator (Contractor – Saudi Nationals)
Company: AbbVie
Location: Riyadh, Saudi Arabia
Job Summary:
The AMI Operations & Medical Education Coordinator is responsible for supporting , coordination, and execution of medical education programs, scientific events, , operational activities. The role manages end-to-end event logistics, travel arrangements, vendor coordination, contracts, compliance processes, budgeting, and administrative support while ensuring projects are delivered efficiently, compliantly, and on schedule.
Key Responsibilities:
- Coordinate medical education events, workshops, congresses, from planning through execution.
- Manage travel logistics, including flights, hotels, visas, transfers, and itineraries for faculty, healthcare professionals (HCPs), and internal teams.
- Coordinate faculty invitations, registrations, contracts, and communication.
- Manage vendors, quotations, purchase orders, invoices, and event deliverables.
- Support compliance, legal, finance, procurement, and medical approval processes.
- Maintain project plans, trackers, budgets, reports, and event documentation.
- Manage content coordination, presentation materials, and event logistics.
- Support financial tracking, reporting, and post-event reconciliation.
- Ensure accurate documentation and effective use of company systems (Salesforce, Veeva Vault, , PRISM, and related platforms).
Qualifications:
- Bachelor’s degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field.
- Minimum 5 years of experience in operations, project coordination, medical education, or event management.
- Experience managing local and international events, travel logistics, vendor management, and procurement.
- Advanced Microsoft Excel and PowerPoint skills.
- Excellent English communication skills.
- Experience in a multinational healthcare or pharmaceutical organization is preferred.
Core Competencies.
- Strong project and event management skills.
- Excellent organization and attention to detail.
- Effective stakeholder and vendor management.
- Ability to manage multiple priorities under tight timelines.
- Strong communication, problem-solving, and execution skills.
- High level of professionalism, accountability, and confidentiality.