Overview
Administrator – Legal Jobs in Abu Dhabi Emirate, United Arab Emirates at Modon
Title: Administrator – Legal
Company: Modon
Location: Abu Dhabi Emirate, United Arab Emirates
Roles, Responsibilities, Duties
Legal Administration:
- Provide day-to-day administrative support to the Legal Department.
- Maintain legal files, records, contracts and correspondence in accordance with document management standards.
- Coordinate the execution, filing and archiving of legal documents while ensuring confidentiality and compliance.
- Schedule meetings, manage calendars and coordinate internal and external legal engagements.
- Prepare meeting agendas, record minutes and follow up on action items.
Invoicing & Billing:
- Coordinate the processing and tracking of legal invoices, external counsel fees and departmental expenses.
- Raise purchase requests and coordinate purchase orders in accordance with procurement procedures.
- Liaise with Finance to ensure timely processing and reconciliation of invoices and payments.
- Monitor the department's legal spend and maintain accurate expenditure records.
Systems Administration:
- Administer and maintain legal systems, contract management platforms and departmental databases.
- Ensure legal records are accurate, complete and up to date.
- Support the implementation and continuous improvement of legal systems and administrative processes.
Reporting & Analytics:
- Prepare monthly legal reports, dashboards and performance updates
- Consolidate departmental data and produce accurate management information and key performance metrics.
- Monitor reporting timelines and ensure timely submission of recurring reports.
- Identify opportunities to improve reporting quality, automation and data accuracy.
General:
- Coordinate with internal stakeholders and external legal service providers as required.
- Maintain strict confidentiality of all legal information and documentation.
- Support departmental projects and initiatives.
- Perform any other duties assigned by the General Counsel.
Qualification:
- Bachelor's degree in Business Administration, Law, Legal Studies or a related discipline.
Experience and Competencies:
Experience
- Minimum 3–5 years of administrative experience, preferably within a Legal Department or professional services environment.
- Experience in managing invoices, billing and budget administration.
- Experience in preparing executive reports and management dashboards.
- Experience in using document management systems, contract management systems or ERP platforms (SAP or similar) is preferred.
Competencies
- Excellent organizational and administrative skills.
- Strong reporting and analytical capabilities with exceptional attention to detail.
- Advanced proficiency in Microsoft Excel, PowerPoint and Word.
- Experience preparing reports for senior management and executive leadership.
- Ability to manage multiple priorities and meet tight deadlines.
- Excellent written and verbal communication skills.
- High level of discretion, integrity and confidentiality.
- Experience with Power BI or similar reporting tools is an advantage.
- Planning & Organizing
- Attention to Detail
- Accountability
- Confidentiality & Integrity
- Customer Focus
- Communication