Overview
Administrative Support Coordinator – Office of His Excellency Under Secretary Jobs in Dubai, Dubai, United Arab Emirates at Experts Plus Recruitment Services
Title: Administrative Support Coordinator – Office of His Excellency Under Secretary
Company: Experts Plus Recruitment Services
Location: Dubai, Dubai, United Arab Emirates
We are recruiting on behalf of a leading UAE Federal Government Ministry for an experienced and highly organized Administrative Support Coordinator to provide executive-level administrative and coordination support to the Office of His Excellency the Under Secretary.
This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities
- Provide comprehensive administrative and coordination support to the Office of His Excellency the Under Secretary
- Manage executive calendars, appointments, meetings, and official schedules
- Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
- Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
- Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
- Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
- Coordinate travel arrangements, accommodation, and logistics for official missions and events
- Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
- Monitor the implementation of executive decisions and follow up with relevant departments
- Support the planning and coordination of executive meetings, workshops, official visits, and events
- Prepare periodic reports and dashboards on assigned initiatives and operational matters
- Coordinate administrative and procurement requirements for the Executive Office, where applicable
- Perform other duties assigned to support the effective operation of the Office
Requirements
- 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
- Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
- Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
- Strong experience drafting official correspondence, briefing notes, reports, and presentations
- Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
- Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
- Professional proficiency in Arabic for preparing official correspondence