Overview
Administrative Supervisor Jobs in Riyadh, Saudi Arabia at Al Jazirah Vehicles Agencies Co. Ltd.
Title: Administrative Supervisor
Company: Al Jazirah Vehicles Agencies Co. Ltd.
Location: Riyadh, Saudi Arabia
Job Purpose:
To supervise the preparation and maintenance of the AJVA’s buildings, offices and utilities, obtain the required visas and follow up the AJVA’s issues with the government bodies in order to ensure seamless operations within the AJVA’s set policies, procedures and guidelines.
Key Accountabilities:
Implement the day-to-day operations assigned for the HR and Administration department / section to ensure compliance with the established standards and procedures.
Identify opportunities for continuous improvement of systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
Prepare reports of HR and Administration department / section timely and accurately to meet company and department requirements, policies and standards.
Initiate and prepare staff offices, workstations and procurement of needed equipment such PCs, monitors, printers…to ensure well-equipped office.
Supervise, interact, arrange and follow up with contractors the building of new corporate premises and/or renovating the existing buildings to ensure completion of all the project phases and compliance with the approved sketch and municipal requirements.
Receive, check, verify and pay bills of water, electricity and other utilities to ensure smooth operations of the business.
Identify, investigate and address the over consumption of utilities and the increase in bill rates and suggest to the Administration Manager action plans to rationalize the consumption.
Receive the work visa requirements from the branch HR department, order, follow up and obtain the required visas from the Ministry of Labor to ensure arrival of the required expatriate staff on time.
Interact and follow up with the Chamber of Commerce (CoC) with regards to the authentication of the AJVA’s official letters to ensure meeting other governmental bodies (i.e., embassies and attachés) requirements.
Organize and supervise the activities and work of a small team of subordinates to ensure that all work within a specific area of HR and Administration activity is carried out in an efficient and procedurally compliant manner.
Provide formal and informal feedback to subordinates in order to ensure their continuous development.
Implement approved departmental policies, processes, procedures and provide instructions to subordinates/team members and monitor their adherence so that work is carried out in a controlled manner.
Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
Necessary Knowledge and Experience:
5 years relevant experience in Administration
Education and Certification Requirements:
Bachelor’s degree or High School with Diploma in Management
