Overview
Administrative Executive Jobs in Dubai at Al Sharq Al Aqssa Trading Co LLC
Position Overview
We are looking for a highly organized and responsible Administrative Executive to manage daily administrative activities, coordinate office operations, maintain records, and provide effective support to management and the team. The ideal candidate should have practical UAE administrative experience and strong organizational and communication skills.
Key Responsibilities
1. Office Administration
- Manage day-to-day office administrative activities and ensure smooth office operations.
- Maintain proper filing systems, records, documents, and correspondence.
- Coordinate meetings, appointments, and office schedules.
- Handle incoming and outgoing calls, emails, and general correspondence.
- Prepare letters, reports, forms, and other administrative documents.
2. UAE Government & Corporate Administration
- Assist with company-related government and administrative requirements.
- Coordinate with relevant government authorities and service providers when required.
- Assist with Trade License, Establishment Card, Immigration, Labor, Visa, Emirates ID, and other company-related documentation.
- Monitor expiry dates of licenses, visas, permits, and other official documents.
- Maintain organized records of company documents and renewals.
3. Employee & HR Administration
· Maintain employee records and personnel files.
· Assist with onboarding and documentation of new employees.
· Coordinate visa, Emirates ID, medical, and other employee-related processes.
· Maintain leave, attendance, and other employee administrative records.
· Assist management with general HR and administrative activities.
4. Client & Internal Coordination
· Coordinate with clients, suppliers, government authorities, and service providers.
· Follow up on pending documents, approvals, applications, and administrative matters.
· Provide administrative support to management and other departments.
· Ensure timely completion of assigned administrative tasks.
Required Skills & Experience
· Minimum 2 years of UAE administrative experience.
· Bachelor’s Degree / Diploma in Business Administration or a related field.
· Good knowledge of UAE office and administrative procedures.
· Familiarity with UAE government portals and company documentation is an advantage.
· Good knowledge of MS Office, Word, Excel, and email communication.
· Excellent organizational and time-management skills.
· Strong communication and interpersonal skills.
· Ability to work independently and manage multiple tasks.
· High level of accuracy, confidentiality, and professionalism.
Preferred Candidate Profile
- UAE experience in administration, company formation, accounting, consultancy, or a professional services environment is preferred.
- Good understanding of UAE visa, labor, licensing, and government-related processes.
- Professional appearance and positive attitude.
- Ability to work under pressure and meet deadlines.
Pay: AED1,500.00 – AED3,000.00 per month
Location:
- Dubai (Required)
Work Location: In person
Title: Administrative Executive
Company: Al Sharq Al Aqssa Trading Co LLC
Location: Dubai
