Overview
Administrative Executive Jobs in Jebel Ali Freezone at Super Alloy FZE
· FEMALE (Philippines Passport Holder preferred)
· University Graduate
· 1-2 yrs UAE Experience (Jafza experience is an advantage)
· Well verse in English
1. Reporting directly to Managing Director such as managing calls, appointments, calendars, diary & serve as the primary point of contact
2. Prepares and monitor all incoming and outgoing correspondences (memos, emails, fax, letters & etc)
3. Perform a variety of administrative or executive support tasks that are highly confidential and sensitive & manage records, monitor deadlines and follow-up responses with internal and external
4. Handles company insurance (Workmen’s Compensation, Public Liability, Fire & Burglary, Marine Cargo, Group Medical Insurance & etc)
5. Coordinate with Embassies / Consulates, Travel Agencies, Hotels, Rent-a-car companies & organizing and preparing complex travel itineraries (visa applications, ticket and hotel reservation and etc.)
6. Relay directives, instructions and assignment to staff as directed by MD.
7. Handles ISO 9001:2015
8. Coordinate with JAFZA regarding administrative
9. Responsible to conduct Human Resources Management and other employee matter such as recruiting staff – includes developing job descriptions, preparing job advertisements, checking application forms, shortlisting, interviewing, selecting candidates & training.
10. Processing Employee Services Application (Employment/Residence Visa, CEC, Health Card, EIDA, Employment Contract, End of Service & etc) using JAFZA Portal.
11. Provides Salary Certificates, Salary Transfer Letter, Employment Certificate, No Objection Letter, & etc. as per employee requests.
12. Arrange Employee’s Medical, Emirates ID Biometric Tests, Trainings (Basic First Aid Training,
13. Fire Fighting Training, Safety Training, & etc.
14. Monitoring of Staff’s attendance sheet, benefits, leave monitoring, annual flight ticket entitlement and medical reimbursement and claims.
15. Arrange office equipment’s maintenance and general service; maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
16. Responsible for Trade License Renewal, Digital Certificate Renewal, Civil Defense Subscription, Contracts Renewal & etc.
17. Represent the company at different offices like Airport Embassies, Police Station Ministries/Municipalities and other government Departments.
18. Processing company vehicle registration / renewal at RTA Portal.
19. Prepares Sales & Custom Documents (Proforma Invoice, Sales Invoice, Purchase Orders, Service Order, Offers/Quotation, Internal Transfer Documents & etc).
20. Prepares Material Submittals.
21. Tracking of shipment.
22. Processing application for Certificate of Origin at Dubai Chamber Portal.
23. Processing custom declaration using E-Mirsal II system (Import, Internal Transfer Documents & Free Zone Transit Out for Duty Exempted).
24. Custom Stock Inventory Bill of Entry/Exit (In & Out) reconciliation.
25. Processing visitors & material gate pass.
26. Assist accounts department in preparing landed cost.
27. Monitoring of petty cash / cash disbursement and preparing monthly report.
28. Prepare VAT refund report.
Email your CV at [email protected]
Job Types: Full-time, Permanent
Pay: AED3,000.00 – AED4,000.00 per month
Work Location: In person
Title: Administrative Executive
Company: Super Alloy FZE
Location: Jebel Ali Freezone
