Overview
Administrative Coordinator – VIP Projects Jobs in Doha, Qatar at Confidential
Title: Administrative Coordinator – VIP Projects
Company: Confidential
Location: Doha, Qatar
Administrative Coordinator – VIP Projects
Location: Doha, Qatar
Contract Type: Freelance Contract
Availability: Immediate Joiner
Role Purpose
We are looking for a highly organized and detail-oriented Administrative & VIP Projects Coordinator to provide executive and administrative support while coordinating corporate and customized VIP gifting projects from initial request through final delivery.
Key Responsibilities
- Manage schedules, meetings, correspondence, records, and administrative follow-ups.
- Track assignments, deadlines, and pending actions and provide regular updates.
- Prepare reports, quotations, presentations, meeting minutes, and professional correspondence in Arabic and English.
- Coordinate with internal teams, clients, suppliers, designers, and VIP stakeholders.
- Manage gift requests, including requirements, budget, branding, customization, packaging, quantities, and delivery timelines.
- Prepare clear briefs for designers and suppliers and coordinate quotations, samples, approvals, production, quality, and delivery.
- Maintain accurate records of quotations, samples, approvals, payments, quantities, and deadlines.
- Ensure projects are delivered on time and according to agreed quality and specifications.
Requirements
- Fluency in Arabic and English, spoken and written, is essential.
- Experience in executive assistance, administration, project coordination, procurement, events, printing, promotional products, or customized gifts.
- Strong organizational, communication, follow-up, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Confidence in dealing with suppliers, clients, and senior stakeholders.
- Knowledge of corporate branding, printing, packaging, and product quality is an advantage.
- Immediate availability is required.