Overview
Administrative Consultant Jobs in Doha at Swan Global WLL
Key Responsibilities
- Provide day-to-day administrative and operational support to assigned departments.
- Supervise and monitor Facility Management service contracts to ensure compliance with contractual obligations and service level agreements (SLAs).
- Coordinate with internal departments, contractors, and external service providers to ensure uninterrupted support services.
- Monitor contract execution, contractor performance, KPIs, and compliance with contract requirements.
- Conduct regular inspections of facility management services and recommend operational improvements.
- Prepare administrative reports, performance reports, meeting minutes, and management presentations.
- Review contractor invoices, work completion reports, and supporting documentation.
- Track contract deliverables, renewals, variations, and contract-related documentation.
- Support procurement and contract administration activities when required.
- Ensure adherence to organizational policies, procedures, and government regulations.
- Maintain accurate administrative records and documentation.
- Identify operational risks and recommend corrective actions to improve service delivery.
- Perform other administrative and operational duties as assigned.
Mandatory Requirements
- Bachelor’s Degree in Business Administration, Public Administration, Facility Management, Engineering, or a related discipline.
- Minimum 5–8 years of relevant experience in:
- Administrative Management
- Facility Management
- Contract Management
- Previous experience working with government organizations, semi-government entities, or large corporate environments is highly preferred.
- Strong understanding of Facility Management operations and support services.
- Experience in managing outsourced service providers and maintenance contracts.
- Knowledge of contract administration, performance monitoring, and SLA management.
- Excellent report writing and documentation skills.
- Strong organizational and coordination abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Language Requirements
- Arabic – Mandatory (Reading, Writing & Speaking)
- English – Professional Working Proficiency
Language:
- Arabic (Required)
License/Certification:
- QID (Required)
Location:
- Doha (Required)
Work Location: In person
Title: Administrative Consultant
Company: Swan Global WLL
Location: Doha
