Administrative Assistant Uae

Overview

Administrative Assistant Uae Jobs in Dubai, UAE at Cobblestone Energy

Position: ADMINISTRATIVE ASSISTANT UAE

Employment Type:

Full-time & Permanent

Location:

Dubai, UAE (applicants must be currently based in the UAE)  Monthly Base

Salary range

of 7,000 – 13,000  AED, DOE  + performance-based bonus – 0% tax environment + opportunity to join our employee share scheme  About Cobblestone Energy   Cobblestone Energy is an energy trading company specialising in the European Gas and Power markets. Established in 2017, we are shaping the future of global commodity trading with a focus on deep analytics.

Our success is driven by our people, whom we back with real responsibility from the start. At Cobblestone Energy, excellence is valued and extraordinary talent from around the world is welcomed. Our flat organisational structure encourages a culture of

innovation

, granting team members

autonomy

and ownership of their work.  Cobblestone Values   Lifelong learning with continuous reflection  Independent thinking through a meritocracy of ideas The team is more important than the individual.

Relentless pursuit of excellence Hiring and keeping only the most effective people Others must benefit from our existence.

Role Description

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of our Dubai office. You will oversee all administrative functions, coordinate travel logistics and onboarding for new joiners, and maintain the office’s facilities and resources. This role requires a highly proactive individual who thrives in a

dynamic environment

, managing competing priorities with

precision

and

professionalism

.

What we offer in this role   A full-time, high-impact position within our

dynamic

Operations team.  A team of exceptional colleagues, committed to

continuous learning

and pushing the boundaries of what’s possible. A career that challenges you to solve complex problems and rewards your drive for continuous

innovation

. Full ownership of projects, empowering you to make decisions with tangible impact.  Responsibilities   Office Operations Management   Oversee all administrative duties, including housekeeping, catering, maintenance, and compliance with health and safety regulations.

Manage office inventory, procurement, and vendor relationships (contracts, cost optimisation, KYS checks). Address employee office-related concerns and ensure a productive

work environment

.  Onboarding and Employee Support   Coordinate onboarding for new joiners (visas, travel, insurance, workspace setup).  Manage

employee benefits

,

team-building activities

, and

appreciation

initiatives. Ensure accurate record-keeping in HR and DMCC portals (employee documents, visas, leaves, payroll updates).  Finance and Legal administration   Handle office expense budgeting, invoice processing, and petty cash management.

Support legal and compliance tasks, including EJARI, trade licenses, MOFA attestations, and DMCC portal updates.

Executive and Administrative Support   Provide proactive support to executives with ad hoc business and personal tasks, ensuring timely completion.  Coordinate business correspondence, meetings, and employee certificates or letters.

Requirements   Proven experience in office management, administration, or a similar role.  Strong organisational and

multitasking

abilities with

attention to detail

. Excell…

Title: Administrative Assistant Uae

Company: Cobblestone Energy

Location: Dubai, UAE

Category: Administrative/Clerical, Business