Overview
Administrative Assistant Jobs in Dammam, Eastern, Saudi Arabia at Confidential
Title: Administrative Assistant
Company: Confidential
Location: Dammam, Eastern, Saudi Arabia
Job Purpose:
To provide administrative and operational support to the Legal Department by managing documentation, tracking legal cases and contracts, and ensuring efficient coordination through systems such as Odoo. The role ensures proper record-keeping, compliance support, and timely follow-up on legal activities across the Group.
Key Responsibilities:
1. Administrative Support
- Provide day-to-day administrative support to the Legal team.
- Prepare, format, and organize legal documents, letters, and reports.
- Maintain filing systems (physical and digital) for contracts, agreements, and legal records.
2. Contract & Document Management
- Track all contracts lifecycle (drafting, review, approval, expiry).
- Ensure all legal documents are properly archived and easily retrievable.
- Assist in preparing standard legal templates and documentation.
3. System Management (Odoo)
- Upload, update, and maintain legal records and contracts in Odoo.
- Generate reports related to contracts, cases, and legal activities.
- Ensure data accuracy and consistency within the system.
4. Coordination & Follow-up
- Coordinate with internal departments (HR, Procurement, Finance, Projects) on legal matters.
- Follow up on approvals, signatures, and required documentation.
- Track deadlines for contracts, renewals, and legal cases.
5. Compliance & Confidentiality
- Ensure strict confidentiality of all legal information and documents.
- Support the Legal team in compliance tracking and regulatory documentation.
Qualifications:
- Bachelor’s degree in Business Administration, Law, or related field.