Overview
Administrative Assistant Jobs in Dubai, UAE at Aswaar Consulting
• Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.
• Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,
• requests, and issue resolution.
• Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.
• Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.
• Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.
• Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.
• Coordinate domestic and international travel bookings, including flight reservations, hotel accommodations, car rental and ground transportation.
• Liaise with internal teams, travel agencies, hotel partners, and rental companies to secure optimal rates and arrangements.
• Provide employees and clients with travel options and quotations based on preferences, company policies, and availability.
• Ensure all travel-related documentation is correct, complete, and shared in a timely manner.
• Monitor booking deadlines and follow up on approvals, confirmations, or pending items.
• Coordinate with accounting and procurement teams for Statement of Accounts (SOA) updates and invoice validations.
• Communicate professionally via email and phone with internal and external stakeholders.
• Provide post-booking assistance and resolve any issues encountered during travel, including escalations when needed.
• Supporting in the HR department, such as resourcing candidates for the job openings and assisting in calling potential candidates for an interview.
• Managing the office supplies, office documentation, and renewals.
• Preparing proposals and supporting all the departments.
• Bachelor’s Degree in Administrative Management or any related field.
• At least 2-3 years of progressive experience
• Proficient with Microsoft Office (Excel, Word, PowerPoint, and any related software).
• Proficiency with or the ability to quickly learn organizational systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills, organizational skills, and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Adaptability to Change – able to be flexible, supportive, and adapt to the needs of the organization and employees.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions
• Highly motivated team player with the ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Multi-tasking ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
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Title: Administrative Assistant
Company: Aswaar Consulting
Location: Dubai, UAE
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Data Entry), Business (Office Administrator/ Coordinator, Business Administration)
