Overview
Administrative Assistant Jobs in Doha, Qatar at Otis Worldwide Corporation
Date Posted:
Country: Qatar
Location: QAT
01:
Office No. 3 & 4, 4th Floor, Al Manara Building, B Ring Road Doha Al Jadeeda, PO Box 23500, Doha – Qatar
Job Purpose
The role holder is responsible for performing secretarial, administrative and coordination duties for Otis Qatar. The role holder is responsible for directing incoming phone calls and emails to concerned individuals to support the continuity of business actions. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.
Core Responsibilities
Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring departmental expenses.
Greets and receives all visitors in a pleasant and courteous manner, informing the concerned colleague that their visitor has arrived.
Ensures that the switchboard is well managed and ensures effective maintenance of the reception area as well as meeting rooms.
Directs all incoming phone calls and emails and follows-up when necessary.
Prepares travel arrangements in a time-efficient manner.
Follows-up with external parties for meetings, updates and documentation as directed.
Provides logistical support for meetings and travel arrangements.
Assists where necessary in the management of accurate document control including outgoing and incoming courier/ faxes.
Maintains records and filing systems, manages stationery and ensures efficient office operations.
Works independently to ensure closure and timely maintenance of responsibilities.
Ordering Office supplies, fuel, mobile packages.
Preparing internal memo and communications.
Minimum Qualifications
Associate degree in Business Administration/Management or equivalent Minimum of 2 years of relevant experience in managing secretarial duties in a multinational organization Fluent written and spoken English and Arabic essential.
Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
To request an accommodation in completing an employment application due to a special need or a disability, please contact us at
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Title: Administrative Assistant
Company: Otis Worldwide Corporation
Location: Doha, Qatar
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
