Overview
Administration Specialist Associate Jobs in Abu Dhabi, UAE/Dubai at Intesa Sanpaolo Group
You will be responsible for providing administrative support across the Branch, assisting the Office Manager and the Accounting Department in the day‑to‑day execution of administrative, operational and accounting‑related activities, while contributing to the efficient functioning of the Branch. You will contribute to the efficient day‑to‑day operation of the Branch by supporting administrative processes, maintaining accurate records and documentation, coordinating procurement and payment activities, and working closely with colleagues and external service providers.
The role provides broad exposure to the Branch’s administrative, operational and accounting activities, offering an excellent opportunity to develop within an international banking environment.
What you’ll be doing
Key responsibilities will be:
- Support the Office Manager in the day‑to‑day administration of the Branch.
- Prepare Purchase Orders, payment documentation and administrative records in accordance with internal procedures.
- Support the Accounting Department with accounting documentation and the preparation, recording and system input of accounting and administrative entries within the scope of assigned responsibilities.
- Maintain accurate administrative, accounting, procurement and filing records.
- Coordinate with vendors, suppliers, service providers and external authorities on administrative matters.
- Support the administration of vendor contracts, office services and procurement activities.
- Maintain petty cash records and administrative expense documentation.
- Prepare reports, presentations and other administrative documentation as required.
- Maintain office supplies, operational trackers and other Branch administrative records.
- Support internal and external audit requests by retrieving and organizing documentation.
Who we are looking for
If you want to turn your passion into a career and you have the following characteristics, we are waiting for you:
- 3-5 years of experience in the role
- Microsoft Office proficiency, including Excel, Word and Power Point
- Basic knowledge of administrative and accounting processes
- Basic knowledge of procurement and document management practices
- Strong knowledge in the Bank’s product and services.
We guarantee an inclusive and equal environment. We will consider all applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected category in compliance to
D.lgs. 198/2006, 215/03 and 216/03.
For the evaluation of the application, the data will be processed by Intesa Sanpaolo S.p.A. as Data Controller. We invite you to review the dedicated Privacy Information Notic efor more details.
#J-18808-Ljbffr
Title: Administration Specialist Associate
Company: Intesa Sanpaolo Group
Location: Abu Dhabi, UAE/Dubai
Category: