Overview
Admin & External Affairs Unit Head Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)
Title: Admin & External Affairs Unit Head
Company: Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Job Title:Admin & External Affairs Unit Head
Department:Executive Affairs Department
Section:Protocol Section
Unit:Admin & External Affairs Unit Head
Direct Manager:Protocol Section Head
Direct Reports:1
Role Purpose
Manage administrative operations and external affairs activities, including facilitation of logistics for delegations and VIPs (e.g. visa procedures, hospitality, catering and transportation), managing communications and correspondence with external stakeholders to ensure seamless operation of the Protocol Section.
Key Responsibilities
Admin Operations
Manage the preparation and communication of guidelines, policies and procedures necessary for the unit in line with the Department’s guidelines.
Ensure the smooth planning of visit programs by distinguished visitors and manage the coordination of the procedures taken by the Protocol Section for government hospitality tasks and events.
Assist in the planning and execution of official events, visits, and ceremonies.
Provide support in managing protocol arrangements, including travel, accommodations, and itineraries for VIPs and dignitaries.
Ensure that service providers involved in hospitality assignments are supervised while ensuring the provision of high-level services and ensuring compliance with the requirements of all planned activities and events.
Direct the team and ensure that all relevant invitations are sent to delegations in line with set procedures.
Ensure proper documentation and record-keeping practices are maintained.
External Affairs
Develop and maintain relationships with external stakeholders, including government agencies, international organizations, and other relevant entities.
Coordinate and manage official communications and correspondence with external parties.
Draft, send, and manage letters, invitations, and requests to government institutions, embassies, ambassadors, and other key stakeholders.
Shared Activity
Strategic Contribution
Ensure effective cascading of the functional strategy into section business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies.
People Management
Manage the effective achievement of assigned objectives through the leadership of the Section by setting of individual objectives, managing performance, developing and motivating staff to maximize performance.
Lead the talent development initiatives for the assigned section, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.
Act as a role model and drive adherence to organizational values and ethics by employees of the assigned section to foster a value driven culture within the organization.
Budgeting and Financial Planning
Manage the preparation and recommend the section budget and monitor financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines.
Policies, Systems, Processes & Procedures
Manage and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
Continuous Improvement
Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, p…
