Overview
Admin Coordinator – Maintenance Division Jobs in Dubai at K4 Technical Services
About K4 Group
K4 Group is a leading Dubai-based Design & Build company delivering luxury fit-out, construction, joinery, marble works, MEP, and property services through fully integrated in-house teams. We specialize in delivering high-quality residential, commercial, and hospitality projects across the UAE.
Job Summary:
We are looking for a highly organized and proactive Admin Coordinator to support the day-to-day operations of our Maintenance Division. The ideal candidate must have prior UAE experience in the maintenance industry and be capable of handling administrative coordination, client updates, vendor documentation, reporting, and internal team support in a fast-paced environment.
This is an immediate hiring requirement.
Key Responsibilities
- Manage and track incoming leads and maintain accurate records.
- Coordinate job scheduling and assist in sales and vendor closing activities.
- Prepare and submit weekly operational reports.
- Maintain client tracking sheets and update internal records.
- Monitor employee overtime and manage prepaid card records.
- Provide CRM support and assist in coordinating the maintenance team.
- Support procurement with documentation, purchase requests, and vendor records.
- Handle petty cash records and expense documentation.
- Provide general backend administrative support to the department.
- Coordinate company fleet movements, vehicle records, and related documentation.
- Manage uniforms, company assets, and inventory records.
- Provide administrative support for internal HR activities, including attendance records, onboarding coordination, and employee documentation.
Requirements
- Minimum 2–4 years of UAE experience in the maintenance industry is mandatory.
- Diploma or Bachelor’s degree in Business Administration or a related field.
- Strong administrative and coordination skills.
- Experience handling CRM systems and Microsoft Office (Excel, Word, Outlook).
- Good communication and organizational abilities.
- Ability to manage multiple tasks and meet deadlines.
- Experience coordinating with clients, vendors, and internal departments.
- Professional attitude with strong attention to detail.
Preferred Skills
- Experience in maintenance service coordination.
- Knowledge of procurement documentation and vendor management.
- Familiarity with petty cash handling and administrative reporting.
- Strong follow-up and problem-solving skills.
Salary & Benefits
- Salary: AED 4,000 – AED 4,500 per month
- Visa and medical insurance as per UAE Labour Law
- Annual leave and other company benefits
Pay: AED4,000.00 – AED4,500.00 per month
Work Location: In person
Title: Admin Coordinator – Maintenance Division
Company: K4 Technical Services
Location: Dubai
