Overview
Admin Coordinator Jobs in Dubai at UNIFORM EXPREES FOR FASHIONS
The Receptionist for the Chairman’s Office serves as the first point of contact for visitors, clients, and employees. This role requires professionalism, excellent interpersonal skills, and the ability to handle administrative tasks efficiently. The receptionist is responsible for creating a welcoming environment, managing communications, and ensuring the smooth operation of the Chairman’s office.
Key Responsibilities:
Greet visitors, clients, and employees in a professional and courteous manner.
Manage visitor logs and ensure proper security protocols are followed.
Provide accurate information and directions as needed.
Answer and screen incoming phone calls and emails, directing them to the appropriate person or department.
Relay messages promptly and maintain confidentiality.
Schedule appointments and manage the Chairman’s meeting calendar.
Assist in the preparation of meeting rooms, including setting up audiovisual equipment and refreshments.
Maintain an organized filing system for office correspondence and records.
Monitor and ensure the cleanliness and organization of the reception area.
Coordinate with internal departments for office supplies, courier services, and maintenance requests.
Handle travel arrangements for the Chairman, including booking flights, accommodations, and transport.
Foster a positive impression of the Chairman’s office by delivering excellent customer service.
Address inquiries or concerns with discretion and professionalism.
Support the planning and execution of events or meetings involving the Chairman’s office.
Prepare materials, distribute agendas, and ensure smooth event logistics.
Qualifications and Experience:
Education: Bachelor’s degree in business administration, Communication, or a related field preferred.
Experience: At least 2-3 years of experience as a receptionist or administrative assistant, ideally in an executive or corporate environment.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software is a plus.
Communication Skills: Excellent verbal and written communication skills in English (knowledge of additional languages is an advantage).
Interpersonal Skills: Polished demeanor, strong interpersonal skills, and ability to engage with individuals at all organizational levels.
Organizational Skills: Strong attention to detail, time management, and multitasking abilities.
Professionalism: High level of discretion, integrity, and professionalism in handling sensitive information.
Working Conditions:
Primarily office-based, with occasional extended hours depending on the Chairman’s schedule.
Requires a professional dress code to reflect the image of the Chairman’s office
Job Type: Full-time
Language:
Tagalog (Required)
Title: Admin Coordinator
Company: UNIFORM EXPREES FOR FASHIONS
Location: Dubai
