Accounting And Administrative Assistant

Overview

Accounting And Administrative Assistant Jobs in Dubai, UAE at Twyst Interiors

Role Overview

We are looking for a detail-oriented and proactive Administrative Accountant to manage the financial operations and administrative support of our interior design business. The ideal candidate combines strong organisational discipline with genuine analytical ability — someone who doesn’t just record and present numbers, but understands the story behind them: project profitability, supplier relationships, cash flow health, and the operational rhythm of a design studio. Over time, this person is expected to become a trusted advisor to the team, flagging risks and opportunities before being asked.

Job Tasks

Monthly

• Project completion list to recognise revenue.

• Job performance sheet, divided into the three revenue-stream categories, to track profit and loss.

• Cashflow sheet, with alarming trends clearly highlighted.

Quarterly

• Income Statement.

• Balance Sheet.

• Accounts Receivable & Accounts Payable Aging Reports.

• Structural review: assess accounting processes together with the accounting team, identify time-consuming steps, and propose solutions to streamline workflows.

Weekly

• Bank reconciliation.

• Clearing of invoices on Dropbox.

• Consolidated missing documents sheet, covering:

◦ Supplier invoices

◦ Client payments

◦ Missing purchase orders (POs)

◦ Petty cash sheet and expenses check

◦ Alaan expenses document upload revision

◦ Supplier payments bookings

• Organise all files within the Zoho system: issuing invoices and purchase orders, converting POs to bills, and logging expenses.

• Update the petty cash sheet, supplier sheet, and bank sheet; collect all supplier invoices and file them in their respective folders.

Admin Tasks

• Organise shopping lists in line with designers’ presentations.

• Prepare presentations using company templates as needed, including under time pressure.

• Track and stay on top of all scheduled renewals of company items (licenses, subscriptions, insurances, contracts, etc.).

• Assist with HR-related tasks such as job posting and scripting, and coordinating vacation/leave records.

• Handle sample requests, organise supplier catalogues, and keep the material library organised.

 

Title: Accounting And Administrative Assistant

Company: Twyst Interiors

Location: Dubai, UAE